XPUB Archiving

At XPUB's formal assessments moments, end of Trimester 2 and Trimesters 4 and 6, students are required to do their work, in a standalone files, independent from the wiki or other medium.

This page describes how, from both the staff and students' perspective.

Overview

• Archive is stored in WdKA's Office 365 One drive
• The archiving procedure is described in Archive Protocol
• Students are asked to archive their work before the assessments of Trimesters 2, 4 and 6

Staff task for enabling archive

To become an "owner" of the archive

you need to:

Join Team

• request a member of XPUB/LB staff to go to the the WdKA Microsoft Teams Page,
• click on WdKA-Xpub-LB -> More option (...) -> Manage team
• Add you as a member of the team, using your HRO email/alias
• Change your role to Owner

Current owners: Aymeric, Simon, Leslie, Andre, Javier

To allow students to edit the archive

you need to:

(repetition of the become an "owner" process describe above )

• go to the the WdKA Microsoft Teams Page,
• click on WdKA-Xpub-LB -> More option (...) -> Manage team
• click on WdKA-Xpub-LB -> More option (...) -> Manage team
• Add each student as a member of the team, using your HRO email/alias
  • it can be a bit trick to find the students there, by try to do it by entering their surname

Once a student is added she will receive an email to her HRO email account notifying that she can edit.

• It is important to remind them to check their HRO email account

To allow tutors and external examiners to view the archive

you need to:

• go to MyWdKA -> Office 365 -> [Sharepoint] and there Select the group WdKA-Xpub-LB and go to Documents
  

  Sharepoint Documents
• navigate through the folder structure to Documents > LB-XPUB-Archive > MFAD_trim1-6_Student_Work_Archive_YEAR-YEAR > XPUB until you get the Trimesters folders.
• There you click the 3 vertical dots with the trimester you want to share
• Select Share
  

  Share
• A new dialog window opens where you can write email addresses of tutors and external examiners
  

  add emails
  • it is a good idea to copy the link, so you can send an email reminder with the link