XPUB Archiving: Difference between revisions

Revision as of 10:44, 14 May 2020

At XPUB's formal assessments moments, end of Trimester 2 and Trimesters 4 and 6, students are required to do their work, in a standalone files, independent from the wiki or other medium.

This page describes how, from both the staff and students' perspective.

Overview

Archive is stored in WdKA's Office 365 One drive
The archiving procedure is described in Archive Protocol
Students are asked to archive their work before the assessments of Trimesters 2, 4 and 6

Staff task for enabling archive

To become an "owner" of the archive you need to:

Join Team

request a member of XPUB/LB staff to go to the the WdKA Microsoft Teams Page,
click on WdKA-Xpub-LB -> More option (...) -> Manage team
Add you as a member of the team, using your HRO email/alias
Change your role to Owner

To allow students to edit the archive you need to:

(repetition of the become an "owner" process describe above )

go to the the WdKA Microsoft Teams Page,
click on WdKA-Xpub-LB -> More option (...) -> Manage team
click on WdKA-Xpub-LB -> More option (...) -> Manage team
Add each student as a member of the team, using your HRO email/alias
- it can be a bit trick to find the students there, by try to do it by entering their surname

Once a student is added she will receive an email to her HRO email account notifying that she can edit.

It is important to remind them to check their HRO email account

To allow tutors and external examiners to view the archive, you need to:

go to MyWdKA -> Office 365 -> [Sharepoint] and there Select the group WdKA-Xpub-LB and go to Documents

Sharepoint Documents
navigate through the folder structure to Documents > LB-XPUB-Archive > MFAD_trim1-6_Student_Work_Archive_YEAR-YEAR > XPUB until you get the Trimesters folders.
There you click the 3 vertical dots with the trimester you want to share
Select Share

Share
A new dialog window opens where you can write email addresses of tutors and external examiners

add emails
- it is a good idea to copy the link, so you can send an email reminder with the link

Current owners: Aymeric, Simon, Leslie, Andre, Javier

Students' archive procedure

@@ Line 11: / Line 11: @@
 ==Staff task for enabling archive==
 To '''become an "owner" of the archive''' you need to: [[File:teams_manageteams.png|thumb|Join Team]]
-* request a member of XPUB/LB staff to got the the [https://teams.microsoft.com/_#/school/conversations/XPUB-LB-Archive WdKA Microsoft Teams Page],
+* request a member of XPUB/LB staff to go to the the [https://teams.microsoft.com/_#/school/conversations/XPUB-LB-Archive WdKA Microsoft Teams Page],
 * click on '''WdKA-Xpub-LB -> More option (...) -> Manage team'''
 * Add you as a member of the team, using your HRO email/alias
 * Change your role to '''Owner'''
+To '''allow students to edit the archive''' you need to:
+(repetition of the ''become an "owner"'' process describe above )
+* go to the the [https://teams.microsoft.com/_#/school/conversations/XPUB-LB-Archive WdKA Microsoft Teams Page],
+* click on '''WdKA-Xpub-LB -> More option (...) -> Manage team'''
+* click on '''WdKA-Xpub-LB -> More option (...) -> Manage team'''
+* Add each student as a member of the team, using your HRO email/alias
+** it can be a bit trick to find the students there, by try to do it by entering their surname
+'''Once a student is added she will receive an email to her HRO email account''' notifying that she can edit.
+* It is important to remind them to check their  HRO email account
+To allow tutors and external examiners to view the archive, you need to:
+* go to MyWdKA -> Office 365 -> '''[[https://hrnl.sharepoint.com/sites/WdKA-XPub/Shared%20Documents/Forms/AllItems.aspx Sharepoint]] and there Select the group  WdKA-Xpub-LB and go to Documents''' [[File:Screenshot_2020-05-14 WdKA-XPub-LB - Documents - All Documents.png|thumb|Sharepoint Documents]]
+* navigate through the folder structure to <code>    Documents > LB-XPUB-Archive > MFAD_trim1-6_Student_Work_Archive_YEAR-YEAR > XPUB</code> until you get the Trimesters folders.
+* There you click the 3 vertical dots with the trimester you want to share
+* Select Share [[File:Screenshot_2020-05-14 XPUB - OneDrive.png|thumb|Share]]
+* A new dialog window opens where you can write email addresses of tutors and external examiners [[File:Screenshot_2020-05-14 XPUB - OneDrive(1).png|thumb|add emails]]
+** it is a good idea to copy the link, so you can send an email reminder with the link
 Current owners: Aymeric, Simon, Leslie, Andre, Javier