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: A series of protocols for the MMD&C Archive
__TOC__
 
=LB Student Archives=
<div style="background:#e4fff2; font-size:12pt; padding: 0.5em 1em 0.75em 1em; width:500px; margin: 0;color: magenta;">
Archiving is a formal requirement for your assessments.
 
This means saving your work in a standalone and archivable mode, independent from the wiki or any other medium.
</div>
 


The MMD&C staff wants you to present your work in a standalone and archivable mode, independent from the wiki or any other medium.  
Archiving is a LB curriculum requirement.  


'''In all assessments credits are given for the delivery of your work, in a standalone and archivable manner, not solely for its presentation.'''
Before each assessment, you archive the work you produced during the previous two trimesters.  


''''What follow is an recipe on [[#What and How to Archive|What and How to Archive]] ,followed overview of the [[#Archive Cycle|Archive Cycle]].'''
As such, there are 3 archiving moments during your master studies:


__TOC__
* after trimester 1 + 2 (March-April of year 1)
* after trimester 3 + 4 (December of year 2)
* after trimester 5 + 6 (June of year 2, graduation)


= What and How to Archive =
Archiving needs to be done 4 days before your assessment.


== Archive computer==
== Logging in ==
In the study there is '''a computer dedicated to archiving (Archival Machine)''': the mac connected with the scanner.


To archive your work login to:<br/>
[[File:Webmail-hr-menu.png|thumb|200px|Click on '''OneDrive''' in the left top corner menu]]
'''Account:''' Archive<br/>
[[File:Screenshot_2020-05-14 Files - OneDrive.png|thumb|200px|Click on '''WdKA-Xpub-LB''' in the menu on the left]]
'''Password:''' AnnetDekker<br/>
[[File:Screenshot_2020-05-14 Documents - OneDrive.png|thumb|200px|Congratulations, you reached the archive! ]]


On the Desktop of the Archival Machine there is an Alias for the archive. Click on it and you will be led to the current archive's folders, prepared to receive your work.
The archiving is done in MyWDKA OneDrive.  


<span style="background:grey">@Andre: add more info on how it the file system is organized<br/>
To log in into the archive:
</span>


<pre>
* Log in at your '''HR webmail''': https://webmail.hr.nl/
* Click on '''OneDrive''' in the left top corner menu
* Click on '''WdKA-Xpub-LB''' in the menu on the left


Inside you'll find folders named: MMD&C_trim'''N'''_'''Year'''
Congratulations, you reached the archive!


=== folder structure ===
<div style="padding-left:3em;">'''NOTE: for you to be able to add files to archive the LB staff will have to invite you. Check your HRO email account, the invitation should be there, if not ask the staff for it.'''</div>
Where:
* N is the trimester number
* Year: the start and end years of your studies at pzi. e.g. ''2013-2015''


On the Datastorage partition, there's a folder called "MMD&C_trim#_2013-2015 0r 2014-2016" , with a list of each course this trimester:
== Uploading your work ==
Inside each one of this folder you'll find folders dedicated to the courses of that trimester, such ast :
- MDCPRT01_Prototyping
- MDCRWR01_Reading, Writing and Research Methods
- MDCSDR01_Self-directed Research
- MDCTHS01_Thematic Seminar
- etc


Inside each one of these course-folders you'll find a folder with your student number and name on it.
===Find the right folder===


Here is where you should place the documentation of your work for each course.
You have to navigate the folders in the archive, in order to get to your:


== Media of your work ==
* '''classes' year''' (for example 2020-2022)
* '''program''' (LB)
* '''trimester''' (trim 1 + 2, trim 3 + 4, trim 5 + 6)
* '''module''' (the courses of your program)
* '''your folder''' (will have your name)




<div style="background:#CCFF66">Depending on the medium you choose to document your work you will:
The folder structure looks like this:  
* create a folder with the name of the medium of your choice for documentation (see table below)
* inside that folder create 2 sub-folders, named respectively ''PZI'' and ''WdKA''
* use these 2 to store the documentation of your work
work, you will place it under a folder with the medium's name on it. Like in the example bellow.</div>


* '''LB-XPUB-Archive'''
** MFAD_trim1-6_StudWorkA_'''YEAR'''
*** '''PROGRAM''' (LB)
**** 49114_99-MFAD_PROGRAM_trim'''NR'''-'''NR'''
***** '''MODULE NAME'''
****** '''MODULE TUTOR'S NAME'''
******* '''Student name 1'''
******* '''Student name 2'''
******* '''Student name 3'''
******* ...


<div style="background:#FF27DD">Note: '''The the medium you choose to document your work does not have to be the same medium of the work'''. Say you do a performance, in order to document it you can choose to use photographs or video ('''2D'''), an '''audio''' recording of the event, or a '''text'''. </div>
=== Archive your work ===


You archive the work you made during the previous two trimesters. This includes collective work, individual work, finished work and sketches or prototypes.


To start archiving:


1. '''Choose a medium''' that you want to use to archive your work.


<div style="padding-left:3em;">'''NOTE: The way you archive your work is based on the ''medium'' that you use to ''document'' it. The medium you choose to document your work does not have to be the same medium of the work. Say you do a performance, in order to document it you can choose to use photographs or video (''2D''), an ''audio'' recording of the event, or a ''text''.'''</div>


<span style="background:yellow">The following table determines the requirements and limits of the documentation you need to deliver, in any of the following media</span>
2. '''Follow the instructions in the table below''', it lists the requirements and limits of the documentation you need to deliver, in any of the following media.
   
   
{| class="wikitable"
{| class="wikitable"
|-
|-
! '''Medium (folder name)''' !! For WdKA !! For PZI !! For the wiki
! '''Medium''' !! Requirements
|-
|-
| '''2D''' ||'''Requirements:'''<br/>1 (high-res) image.<br/>Format: jpg<br/>Size:<nowiki><</nowiki> 1Mb ||'''Requirements:'''<br/>At least 1(high-res) image.<br/>Format: jpg Max: 4||
| '''2D''' || - Not less than 12 and not more than 20 representative JPEG QUALITY IMAGES @ FULL RESOLUTION QUALITY.
- Screenshots from video fit into this folder.
 
- Photo documentation of work fits into this folder.
|-
|-
| '''3D''' || '''Requirements:'''<br/>4 images <br/>Format: jpg<br/>Size: <nowiki><</nowiki>1Mb || what best documents the work ||
| '''3D''' || - What best documents the work.
|-
|-
| '''Audio''' || '''Requirements:'''<br/> Format: mp3<br /> Max:2 files  || <br/>'''Requirements:'''<br/> Format: wav, mp3 <br /> Max:4 files||
| '''Audio''' || - Format: mp3
|-  
|-  
| '''Code''' || '''Requirements:'''<br/>Samples of the code output<br/> pdf of the wikipage where you document that work<br/>in screenshots(see '''2D requirements''')<br/>video(see '''Video requirements''')|| '''Requirements:'''<br/>Samples of the code output<br/> pdf of the wikipage where you document that work<br/>in screenshots(see '''2D requirements''')<br/>video(see '''Video requirements''    ||
| '''Code''' || - Samples from the code output.<br/>- a pdf from the wikipage where you documented that work.<br> - in screenshots (see '''2D requirements''').<br/>- video (see '''Video requirements''').  
|-
|-
| '''Text''' || '''Requirements:'''<br/>PDF 's of each text or wikipage.<br/>NO .txt .rtl .doc. odt ... '''ONLY PDF!'''  ||
| '''Text''' || - PDF export of a document or wiki page (max 2 PDFs)<br/>- Note: You cannot upload .txt .rtg .doc .odt files, '''ONLY PDF!''' <br/>- Size: <nowiki><</nowiki>100MB
'''Requirements:'''<br/>PDF 's of each text or wikipage.<br/>NO .txt .rtl .doc. odt ... '''ONLY PDF!'''
||
'''Name your files accordingly:'''<br/>
Assignments_Title_Yourname.pdf - for assignments<br/>
Printed_matter_Title_Yourname.pdf - for catalogues, printed books, etc<br/>
Project_description_Title_Yourname.pdf - for project descriptions<br/>
Trim#_notes_Title_Yourname.pdf - for notes taken over the trimester #<br/>
Trim#_process_Title_Yourname.pdf - for process documentation taken over the trimester #<br/>
Technical_plan_Title_Yourname.pdf - for technical plans<br/>
|-
| '''Video''' ||'''Requirements:'''<br/>8 screenshots<br/>Format: jpg<br/>Size: <nowiki><</nowiki>1Mb || '''Requirements:'''<br/>full-length export of the video<br/>Format: mp4,mkv,mov ||
|-
|-
| '''Video''' || - 8 screenshots in jpg format (you can upload these to the 2D folder - see '''2D requirements''').<br/>- Full-length export of the video<br/>- Encoder: h264 (for 1080 -> target bitrate: 10 MBps, Maximum bitrate: 20 MBps)
|}
|}


3. '''Upload the files''' to the OneDrive folder.
Congratulations, you are done!
==Extra archiving instructions==
===Trimester 1 and 2 ===
1. Document the work you did in trimester 1 and 2.<br>
2. Archive your '''trim1&2 work''' in '''Self Directed Research''' ('''SDR'''):
* for LB: <code>MDCSDR12LB_trim01-02_2020-2022_SDR</code>
3. Archive your '''trim1&2 work''' in '''Reading Writing & Research Methods''' ('''Methods'''):
* for LB: <code>MDCRWR12LB_trim01-02_2020-2022_Methods</code>
===Trimester 3 and 4===
1. Document the work you did in trimester 3 and 4<br>
2. Archive your '''Project Proposal and supporting material''' in '''Self-Directed_Research''':
* for LB: <code>MDCSDR34LB_Trim03-04_2022-2024_SDR</code>
Extra for '''LB students only''': archive also your '''Technical Plan''' with your Project Proposal.
3. Archive your '''required Thesis related documents''' in '''Reading_Writing_&Research_Methods''':
* for LB: <code>MDCRWR34LB_Trim03-04_2022-2024_Methods-Thesis-Outline</code>
===Trimester 5 and 6 ===
1. Document the work you did in trimester 5 and 6<br>
2. Archive your '''Thesis''' in '''Graduation Research Seminar''':
* for LB: <code>MDCGRS56LB_Trim05-06_2022-2024_GRS</code>
Please upload two versions:


* one full size
* one compressed (as small as possible)


3. Archive your '''Final Project''' in '''Self-Directed Research''':


= Archive Cycle =
* for LB: <code>MDCSDR56LB_Trim05-06_2022-2024_SDR</code>
[[File:archive_cycle.svg]]


4. '''After your final assessment''' you update the archive to include the documentation of the '''graduation show''' and '''presentations'''. This needs to be done before the '''31st of August'''.


== Staff archive links ==


[[File:Witch-computer.jpg|400px]]


---
* '''[[Archive Protocol/Video]] - off-line MMDC video archive'''
* '''[[Archive Protocol/Cycle]] - cycling of archiving'''


=reference for Leslie=
= XPUB =
trim 1-3


* Descriptions of work (minimum of three short texts)
For XPUB students, we make use of the wiki as an integral part of the way you archive your work. We encourage you to use the wiki throughout your studies to make snapshots, record, annotate, and organize documentation about your research. For the purposes of the archive, a snapshot of your wiki-based presentation will be made (as a PDF print to file) and stored. For this reason, please make sure that any essential information is included **directly in the page**. If you link to external resources that are essential for understading the presentation, include a screenshot or other means of direct inclusion (such as textual quoting) to make sure the snapshot is self-contained.
* Synopsis /annotations/of texts (minimum of three short texts)
* media essay (thematic changes each year)
* essay on practice

Latest revision as of 14:59, 5 March 2024

LB Student Archives

Archiving is a formal requirement for your assessments.

This means saving your work in a standalone and archivable mode, independent from the wiki or any other medium.


Archiving is a LB curriculum requirement.

Before each assessment, you archive the work you produced during the previous two trimesters.

As such, there are 3 archiving moments during your master studies:

  • after trimester 1 + 2 (March-April of year 1)
  • after trimester 3 + 4 (December of year 2)
  • after trimester 5 + 6 (June of year 2, graduation)

Archiving needs to be done 4 days before your assessment.

Logging in

Click on OneDrive in the left top corner menu
Click on WdKA-Xpub-LB in the menu on the left
Congratulations, you reached the archive!

The archiving is done in MyWDKA OneDrive.

To log in into the archive:

  • Log in at your HR webmail: https://webmail.hr.nl/
  • Click on OneDrive in the left top corner menu
  • Click on WdKA-Xpub-LB in the menu on the left

Congratulations, you reached the archive!

NOTE: for you to be able to add files to archive the LB staff will have to invite you. Check your HRO email account, the invitation should be there, if not ask the staff for it.

Uploading your work

Find the right folder

You have to navigate the folders in the archive, in order to get to your:

  • classes' year (for example 2020-2022)
  • program (LB)
  • trimester (trim 1 + 2, trim 3 + 4, trim 5 + 6)
  • module (the courses of your program)
  • your folder (will have your name)


The folder structure looks like this:

  • LB-XPUB-Archive
    • MFAD_trim1-6_StudWorkA_YEAR
      • PROGRAM (LB)
        • 49114_99-MFAD_PROGRAM_trimNR-NR
          • MODULE NAME
            • MODULE TUTOR'S NAME
              • Student name 1
              • Student name 2
              • Student name 3
              • ...

Archive your work

You archive the work you made during the previous two trimesters. This includes collective work, individual work, finished work and sketches or prototypes.

To start archiving:

1. Choose a medium that you want to use to archive your work.

NOTE: The way you archive your work is based on the medium that you use to document it. The medium you choose to document your work does not have to be the same medium of the work. Say you do a performance, in order to document it you can choose to use photographs or video (2D), an audio recording of the event, or a text.

2. Follow the instructions in the table below, it lists the requirements and limits of the documentation you need to deliver, in any of the following media.

Medium Requirements
2D - Not less than 12 and not more than 20 representative JPEG QUALITY IMAGES @ FULL RESOLUTION QUALITY.

- Screenshots from video fit into this folder.

- Photo documentation of work fits into this folder.

3D - What best documents the work.
Audio - Format: mp3
Code - Samples from the code output.
- a pdf from the wikipage where you documented that work.
- in screenshots (see 2D requirements).
- video (see Video requirements).
Text - PDF export of a document or wiki page (max 2 PDFs)
- Note: You cannot upload .txt .rtg .doc .odt files, ONLY PDF!
- Size: <100MB
Video - 8 screenshots in jpg format (you can upload these to the 2D folder - see 2D requirements).
- Full-length export of the video
- Encoder: h264 (for 1080 -> target bitrate: 10 MBps, Maximum bitrate: 20 MBps)

3. Upload the files to the OneDrive folder.

Congratulations, you are done!

Extra archiving instructions

Trimester 1 and 2

1. Document the work you did in trimester 1 and 2.
2. Archive your trim1&2 work in Self Directed Research (SDR):

  • for LB: MDCSDR12LB_trim01-02_2020-2022_SDR

3. Archive your trim1&2 work in Reading Writing & Research Methods (Methods):

  • for LB: MDCRWR12LB_trim01-02_2020-2022_Methods

Trimester 3 and 4

1. Document the work you did in trimester 3 and 4
2. Archive your Project Proposal and supporting material in Self-Directed_Research:

  • for LB: MDCSDR34LB_Trim03-04_2022-2024_SDR

Extra for LB students only: archive also your Technical Plan with your Project Proposal.

3. Archive your required Thesis related documents in Reading_Writing_&Research_Methods:

  • for LB: MDCRWR34LB_Trim03-04_2022-2024_Methods-Thesis-Outline

Trimester 5 and 6

1. Document the work you did in trimester 5 and 6
2. Archive your Thesis in Graduation Research Seminar:

  • for LB: MDCGRS56LB_Trim05-06_2022-2024_GRS

Please upload two versions:

  • one full size
  • one compressed (as small as possible)

3. Archive your Final Project in Self-Directed Research:

  • for LB: MDCSDR56LB_Trim05-06_2022-2024_SDR

4. After your final assessment you update the archive to include the documentation of the graduation show and presentations. This needs to be done before the 31st of August.

Staff archive links

Witch-computer.jpg

XPUB

For XPUB students, we make use of the wiki as an integral part of the way you archive your work. We encourage you to use the wiki throughout your studies to make snapshots, record, annotate, and organize documentation about your research. For the purposes of the archive, a snapshot of your wiki-based presentation will be made (as a PDF print to file) and stored. For this reason, please make sure that any essential information is included **directly in the page**. If you link to external resources that are essential for understading the presentation, include a screenshot or other means of direct inclusion (such as textual quoting) to make sure the snapshot is self-contained.

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