Gradshow XPUB 2025: Difference between revisions

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Kanboard:  https://hub.xpub.nl/chopchop/kanboard/
Kanboard:  https://hub.xpub.nl/chopchop/kanboard/
Equipment List: https://cryptpad.fr/sheet/#/2/sheet/edit/t1EFtyEvLx3yV4pNUKUldzC3/
Technical Rider: https://xpub.nl/tools/technical-rider/ (If you click "save for later", it will be saved locally, so you can edit it anytime when loading the page again)


== Location + Date ==
== Location + Date ==
'''Location:''' Buitenplaats Brienoord
'''Date:''' Thursday 3rd July to Sunday 6th July
Maurice from Buitenplaats will visit the rehearsal of the public moment on Nov (at 14:00) to check/confirm that XPUB would be a good fit for hosting at Buitenplaats. If this goes ahead, we should visit as a group. We should make a final decision early April.
== Timtetable ==
'''Thursday, 3rd July'''
Opening of the exhibition
'''Friday, 4th July'''


* '''Buitenplaats Brienoord'''
Performance + Pizza/Sauna night
'''Available 3,4,5,6 July'''


* <s>WORM UBIK</s>
'''Saturday, 5th July'''
<s>Available 26 - 29 June</s>


...


'''Sunday, 6th July'''


Maurice from Buitenplaats will visit the rehearsal of the public moment on Nov (at 14:00) to check/confirm that XPUB would be a good fit for hosting at Buitenplaats. If this goes ahead, we should visit as a group. We should make a final decision early April.
...


== Budget ==
== Budget ==
Line 28: Line 44:
* Sessions with Manetta / prototyping will focus on publication
* Sessions with Manetta / prototyping will focus on publication


== <span style="color: red;"> Production Groups </span>==
===Communications===
'''Concept + Design Printed Matter'''
Design and print:
* posters and flyers
* Floorplan with works
* Make a guide/access map to guide people from tram station/school to the exhibition space
<span style="color: red;">WHO: </span>
Senka, Victor, Anita (to keep consistency with the publication) Lorenzo(Concept to holding ''if needed'')
'''Concept + Design Website'''
Design the Website
<span style="color: red;">WHO: Bernadette, Rosa</span>
===Holding===
Writing/editorial
*Write and edit blurbs/texts for the event
*share materials on social media/communication channels
<span style="color: red;">WHO: Lorenzo, Maria, Alessia</span>
===Documentation===
*Do the documentation of the event/process
*Collect materials for archive
<span style="color: red;">WHO: Michel zuzu Mania Thijs</span>


== Printing Problems (not specific to gradshow but notes here ;) ==
===Budget===
* Gathered student names & numbers and communicated with service desk... Now have a list of students.
*Check money is good
* Proposal: if nothing happens in coming week, they slowly queue up... 20 or more students.
<span style="color: red;">WHO: riviera</span>
* SELECT FROM MASTERS BUDGET FAILS FOR SOME STUDENTS.
===Transportation ===
* Alessia told that she's need credit, but doesn't seem to be the case.
*Check in tech rider is ready
*check for needs of us
*book and operate car/van
<span style="color: red;">WHO: wang</span>
 
===Organization/bucket police===
*Check we stick to schedule
*organize meetings and keep track of what has been done, what needs to be done, and when deadlines are
*collect things and make sure they arrive to the group they are meant for
*Make Programming schedule
 
<span style="color: red;">WHO:  Lorenzo</span>


== Summary From Meetings ==
== Summary From Meetings ==


===07.04.2025===
===📋 <big>07.04.2025</big>===
Pad with full notes lines 121-280: https://pad.xpub.nl/p/brienenoord-vs-worm
Pad with full notes lines 121-280: https://pad.xpub.nl/p/brienenoord-vs-worm


Line 66: Line 120:
*Think about what you will present at the grad-show. It was proposed to do a round of sharing about or projects to get a better idea of the contents of the show, in order to come up with common theme/concept.
*Think about what you will present at the grad-show. It was proposed to do a round of sharing about or projects to get a better idea of the contents of the show, in order to come up with common theme/concept.


 
===📋 <big>10.04.2025</big>===
===10.04.2025===
Pad with full notes lines 281-390: https://pad.xpub.nl/p/brienenoord-vs-worm
Pad with full notes lines 281-390: https://pad.xpub.nl/p/brienenoord-vs-worm


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3. We briefly discussed preliminary themes for the grad show, as well as documentation.
3. We briefly discussed preliminary themes for the grad show, as well as documentation.


4. Decision Making Protocol – Bernadette update us on the decision making protocol, which is concensus based. Find more about it here:
4. Decision Making Protocol – Bernadette update us on the decision making protocol, which is consensus based. Find more about it here: [[Gradshow XPUB 2025 Decision-Making Protocol]]
https://pzwiki.wdka.nl/mediadesign/Gradshow_XPUB_2025_Decision-Making_Protocol


AGENDA ITEMS for the next meeting:
AGENDA ITEMS for the next meeting:
Line 104: Line 156:


6. Budget
6. Budget
=== 📋 <big>17.04.2025</big> ===
'''Present:''' Michel, Zuzu, Riviera, Anita, Mania, Lorenzo, Bernadette
'''Next meeting:''' 06. May, 10am
'''Summary:'''
'''1.''' Production groups – most people signed up; missing people were notified. We would like to have a collective start and take 15min in our next meeting to find each other and start working.
'''2.''' Build-Up – Anita will notify Michael if we could start building-up on Wednesday afternoon. So far we are only to bring stuff in boxes in the days before and build up on Thursday which seems very short on time in case of errors.
'''3.''' Organization of pads and meeting notes – the latest notes of the meetings are on top of the pad (see [https://pzwiki.wdka.nl/mediadesign/Gradshow_XPUB_2025?veaction=edit&section=16#Collective_Tools Collective Tools]); a summary will then be posted on this wiki page
'''4.''' Budget – Riviera took on the role and will create a spreadsheet to keep track of expanses and for personal budgets
'''5.''' Concept&Editorial update – For the publication Concept&Editorial met and answered the questions of the publication design team; everyone is fine with the answeres and we can start working further from here (see answeres in the pad)
'''5.''' Kanboard – Let's make more use of the Kanboard for the publication and production groups :))
'''Tasks:'''
- Collect ideas for the '''title''' in the kanboard and do a '''voting on the 6th May'''
[[Category:Graduation-2025]]

Latest revision as of 17:02, 22 April 2025

Collective Tools

Etherpad: https://pad.xpub.nl/p/brienenoord-vs-worm

Decision-Making Protocol: Gradshow XPUB 2025 Decision-Making Protocol

Kanboard: https://hub.xpub.nl/chopchop/kanboard/

Equipment List: https://cryptpad.fr/sheet/#/2/sheet/edit/t1EFtyEvLx3yV4pNUKUldzC3/

Technical Rider: https://xpub.nl/tools/technical-rider/ (If you click "save for later", it will be saved locally, so you can edit it anytime when loading the page again)

Location + Date

Location: Buitenplaats Brienoord

Date: Thursday 3rd July to Sunday 6th July

Maurice from Buitenplaats will visit the rehearsal of the public moment on Nov (at 14:00) to check/confirm that XPUB would be a good fit for hosting at Buitenplaats. If this goes ahead, we should visit as a group. We should make a final decision early April.

Timtetable

Thursday, 3rd July

Opening of the exhibition

Friday, 4th July

Performance + Pizza/Sauna night

Saturday, 5th July

...

Sunday, 6th July

...

Budget

  • 2000 EUR for production + publication

Questions

  • Can budget be used to pay performers?

possible but a model agreement must be made/signed. might be a way to go around the agreement.

Publication

  • Sessions with Manetta / prototyping will focus on publication

Production Groups

Communications

Concept + Design Printed Matter Design and print:

  • posters and flyers
  • Floorplan with works
  • Make a guide/access map to guide people from tram station/school to the exhibition space

WHO: Senka, Victor, Anita (to keep consistency with the publication) Lorenzo(Concept to holding if needed)

Concept + Design Website Design the Website WHO: Bernadette, Rosa

Holding

Writing/editorial

  • Write and edit blurbs/texts for the event
  • share materials on social media/communication channels

WHO: Lorenzo, Maria, Alessia

Documentation

  • Do the documentation of the event/process
  • Collect materials for archive

WHO: Michel zuzu Mania Thijs

Budget

  • Check money is good

WHO: riviera

Transportation

  • Check in tech rider is ready
  • check for needs of us
  • book and operate car/van

WHO: wang

Organization/bucket police

  • Check we stick to schedule
  • organize meetings and keep track of what has been done, what needs to be done, and when deadlines are
  • collect things and make sure they arrive to the group they are meant for
  • Make Programming schedule

WHO: Lorenzo

Summary From Meetings

📋 07.04.2025

Pad with full notes lines 121-280: https://pad.xpub.nl/p/brienenoord-vs-worm

Present: Anita, Alessia, Bernadette, Lorenzo, Mania, Maria, Michel, Riviera, Rosa, Senka, Thijs, Victor, Wang (Manetta + Joseph)

Moderation: Victor
Time-keeping: Senka
Note-taking: Thijs & Maria

Summary:
1. Recap of last meeting — We are going to host the show at Brienenord, opening on Thursday, each day will have a unique program.

2. Tools for organizing — It was proposed to utilize web-tools for organization. Kanboard was suggested as we can host it ourselves, therefore we will have a tour of Kanboard once it is up and running.

3. Timeline – In order to get an overview of things needed to be done until the grad-show we started sketching a timeline. Initially we took a few minutes for everyone to make suggestions for items to include in the timeline. Then it was decided that two people will go through the suggestions and device a more comprehensive timeline, so that we can get an overview of what is more urgent, as well as how we can divide the labour in groups.

https://pzwiki.wdka.nl/mediadesign/Prototyping/2023-2024/XPUB2#Final_planning previous years timeline for reference, we want something similar, but probably made with kanboard.

4. Decision making protocol – To ensure future decision making processes smoothness, a protocol would be useful. One person will propose such a framework during our next meeting.

For Next meeting: will take place: Thursday 10th April, 10-11am

  • update people not present (Michel)
  • Kanboard tour (Riviera sets up Kanboard on chopchop)
  • timeline presentation (Senka and Anita make proposal timeline)
  • decision making protocol (bernadette)
  • Think about what you will present at the grad-show. It was proposed to do a round of sharing about or projects to get a better idea of the contents of the show, in order to come up with common theme/concept.

📋 10.04.2025

Pad with full notes lines 281-390: https://pad.xpub.nl/p/brienenoord-vs-worm

Present: Anita, Bernadette, Lorenzo, Mania, Maria, Michel, Riviera, Senka, Thijs, Victor, Zuzu

Moderation: Senka
Time-keeping: Anita
Note-taking: Riviera

Summary:
Decisions made:
1. Kanboard Update – Riviera updated us on the structure of Kanboard that she set up. It allows for task division, different project and a calendar with mobile updates. It's located at https://hub.xpub.nl/chopchop/kanboard/login . If you cannot log in with the username and password provided by Riviera, let her know.

2. Planning and agenda – Anita updated on the timeline / agenda for the upcoming period. Much of the structure on the wiki has been copied from the previous year. The dates from the pad will be implemented into the wiki page. https://pad.xpub.nl/p/grad-planning-2025 https://pzwiki.wdka.nl/mediadesign/Graduation_planning_2025

3. We briefly discussed preliminary themes for the grad show, as well as documentation.

4. Decision Making Protocol – Bernadette update us on the decision making protocol, which is consensus based. Find more about it here: Gradshow XPUB 2025 Decision-Making Protocol

AGENDA ITEMS for the next meeting:

Date of next meeting: 17th @ 10:00 (hybrid)

1. Circling back to the mentioned idea trajectories: playfulness, treasure map, seeking/searching, the island, new beginnings (working with the space instead of against it to lure people in)

2. Decide production groups

3. Check if Michael has responded on when we can move things to Brienenoord

4. Organization of pads and meeting notes

5. Discuss documentation

6. Budget

📋 17.04.2025

Present: Michel, Zuzu, Riviera, Anita, Mania, Lorenzo, Bernadette

Next meeting: 06. May, 10am


Summary:

1. Production groups – most people signed up; missing people were notified. We would like to have a collective start and take 15min in our next meeting to find each other and start working.

2. Build-Up – Anita will notify Michael if we could start building-up on Wednesday afternoon. So far we are only to bring stuff in boxes in the days before and build up on Thursday which seems very short on time in case of errors.

3. Organization of pads and meeting notes – the latest notes of the meetings are on top of the pad (see Collective Tools); a summary will then be posted on this wiki page

4. Budget – Riviera took on the role and will create a spreadsheet to keep track of expanses and for personal budgets

5. Concept&Editorial update – For the publication Concept&Editorial met and answered the questions of the publication design team; everyone is fine with the answeres and we can start working further from here (see answeres in the pad)

5. Kanboard – Let's make more use of the Kanboard for the publication and production groups :))


Tasks:

- Collect ideas for the title in the kanboard and do a voting on the 6th May

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