Gradshow XPUB 2025

Collective Tools

Etherpad: https://pad.xpub.nl/p/brienenoord-vs-worm

Decision-Making Protocol: Gradshow XPUB 2025 Decision-Making Protocol

Kanboard:

Location + Date

• Buitenplaats Brienoord

Available 3,4,5,6 July

• WORM UBIK

Available 26 - 29 June

Maurice from Buitenplaats will visit the rehearsal of the public moment on Nov (at 14:00) to check/confirm that XPUB would be a good fit for hosting at Buitenplaats. If this goes ahead, we should visit as a group. We should make a final decision early April.

Budget

• 2000 EUR for production + publication

Questions

• Can budget be used to pay performers?

possible but a model agreement must be made/signed. might be a way to go around the agreement.

Publication

• Sessions with Manetta / prototyping will focus on publication

Printing Problems (not specific to gradshow but notes here ;)

• Gathered student names & numbers and communicated with service desk... Now have a list of students.
• Proposal: if nothing happens in coming week, they slowly queue up... 20 or more students.
• SELECT FROM MASTERS BUDGET FAILS FOR SOME STUDENTS.
• Alessia told that she's need credit, but doesn't seem to be the case.

Summary From Meetings

07.04.2025

Pad with full notes lines 121-280: https://pad.xpub.nl/p/brienenoord-vs-worm

Present: Anita, Alessia, Bernadette, Lorenzo, Mania, Maria, Michel, Riviera, Rosa, Senka, Thijs, Victor, Wang (Manetta + Joseph)

Moderation: Victor
Time-keeping: Senka
Note-taking: Thijs & Maria

Summary:
1. Recap of last meeting — We are going to host the show at Brienenord, opening on Thursday, each day will have a unique program.

2. Tools for organizing — It was proposed to utilize web-tools for organization. Kanboard was suggested as we can host it ourselves, therefore we will have a tour of Kanboard once it is up and running.

3. Timeline – In order to get an overview of things needed to be done until the grad-show we started sketching a timeline. Initially we took a few minutes for everyone to make suggestions for items to include in the timeline. Then it was decided that two people will go through the suggestions and device a more comprehensive timeline, so that we can get an overview of what is more urgent, as well as how we can divide the labour in groups.

https://pzwiki.wdka.nl/mediadesign/Prototyping/2023-2024/XPUB2#Final_planning previous years timeline for reference, we want something similar, but probably made with kanboard.

4. Decision making protocol – To ensure future decision making processes smoothness, a protocol would be useful. One person will propose such a framework during our next meeting.

For Next meeting: will take place: Thursday 10th April, 10-11am

• update people not present (Michel)
• Kanboard tour (Riviera sets up Kanboard on chopchop)
• timeline presentation (Senka and Anita make proposal timeline)
• decision making protocol (bernadette)
• Think about what you will present at the grad-show. It was proposed to do a round of sharing about or projects to get a better idea of the contents of the show, in order to come up with common theme/concept.