Archive Protocol: Difference between revisions

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__TOC__
__TOC__


=XPUB & LB Student Archives=
=LB Student Archives=
<div style="background:#e4fff2; font-size:12pt; padding: 0.5em 1em 0.75em 1em; width:500px; margin: 0;color: magenta;">
<div style="background:#e4fff2; font-size:12pt; padding: 0.5em 1em 0.75em 1em; width:500px; margin: 0;color: magenta;">
Archiving is a formal requirement for your assessments.
Archiving is a formal requirement for your assessments.
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Archiving is an XPUB & LB curriculum requirement.  
Archiving is a LB curriculum requirement.  


Before each assessment, you archive the work you produced during the previous two trimesters.  
Before each assessment, you archive the work you produced during the previous two trimesters.  
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Congratulations, you reached the archive!
Congratulations, you reached the archive!


<div style="padding-left:3em;">'''NOTE: for you to be able to add files to archive the XPUB/LB staff will have to invite you. Check your HRO email account, the invitation should be there, if not ask the staff for it.'''</div>
<div style="padding-left:3em;">'''NOTE: for you to be able to add files to archive the LB staff will have to invite you. Check your HRO email account, the invitation should be there, if not ask the staff for it.'''</div>


== Uploading your work ==
== Uploading your work ==
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* '''classes' year''' (for example 2020-2022)
* '''classes' year''' (for example 2020-2022)
* '''program''' (XPUB or LB)
* '''program''' (LB)
* '''trimester''' (trim 1 + 2, trim 3 + 4, trim 5 + 6)
* '''trimester''' (trim 1 + 2, trim 3 + 4, trim 5 + 6)
* '''module''' (the courses of your program)
* '''module''' (the courses of your program)
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* '''LB-XPUB-Archive'''
* '''LB-XPUB-Archive'''
** MFAD_trim1-6_StudWorkA_'''YEAR'''
** MFAD_trim1-6_StudWorkA_'''YEAR'''
*** '''PROGRAM''' (LB/XPUB)
*** '''PROGRAM''' (LB)
**** 49114_99-MFAD_PROGRAM_trim'''NR'''-'''NR'''
**** 49114_99-MFAD_PROGRAM_trim'''NR'''-'''NR'''
***** '''MODULE NAME'''
***** '''MODULE NAME'''
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| '''2D''' || - Not less than 12 and not more than 20 representative JPEG QUALITY IMAGES @ FULL RESOLUTION QUALITY.
| '''2D''' || - Not less than 12 and not more than 20 representative JPEG QUALITY IMAGES @ FULL RESOLUTION QUALITY.
- Screenshots from video fit into this folder.
- Screenshots from video fit into this folder.
- Photo documentation of work fits into this folder.
- Photo documentation of work fits into this folder.
|-
|-
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* for LB: <code>MDCSDR12LB_trim01-02_2020-2022_SDR</code>  
* for LB: <code>MDCSDR12LB_trim01-02_2020-2022_SDR</code>  
* for XPUB: <code>MDCSDR12EP_trim01-02_2020-2022_SDR-SI</code>


3. Archive your '''trim1&2 work''' in '''Reading Writing & Research Methods''' ('''Methods'''):
3. Archive your '''trim1&2 work''' in '''Reading Writing & Research Methods''' ('''Methods'''):


* for LB: <code>MDCRWR12LB_trim01-02_2020-2022_Methods</code>
* for LB: <code>MDCRWR12LB_trim01-02_2020-2022_Methods</code>
* for XPUB: <code>MDCRWR12EP_trim01-02_2020-2022_Methods</code>
4. For '''XPUB students only''': archive the '''first and second Special Issue''' in the folder: <code>MDCSDR12EP_trim01-02_2020-2022SDR-SI</code> and continue to <code>'''SI##'''..'''</code> and add <code>Title_publication_00.00.0000</code>.
There is more information below that explains '''how to archive a Special Issue'''.


===Trimester 3 and 4===
===Trimester 3 and 4===
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* for LB: <code>MDCSDR34LB_Trim03-04_2022-2024_SDR</code>  
* for LB: <code>MDCSDR34LB_Trim03-04_2022-2024_SDR</code>  
Extra for '''LB students only''': archive also your '''Technical Plan''' with your Project Proposal.
Extra for '''LB students only''': archive also your '''Technical Plan''' with your Project Proposal.
* for XPUB: <code>MDCSDR34EP_Trim03-04_2020-2022_SDR-SI##</code>


3. Archive your '''required Thesis related documents''' in '''Reading_Writing_&Research_Methods''':
3. Archive your '''required Thesis related documents''' in '''Reading_Writing_&Research_Methods''':


* for LB: <code>MDCRWR34LB_Trim03-04_2022-2024_Methods-Thesis-Outline</code>
* for LB: <code>MDCRWR34LB_Trim03-04_2022-2024_Methods-Thesis-Outline</code>
* for XPUB: <code>MDCRWR34EP_Trim03-04_2020-2022_Methods_Thesis-Outline</code>
4. For '''XPUB students only''': archive the '''third Special Issue''' in <code>XPUB2_SI##</code>and add <code>Title_publication_00.00.0000</code>.
There is more information below that explains '''how to archive a Special Issue'''.


===Trimester 5 and 6 ===
===Trimester 5 and 6 ===
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* for LB: <code>MDCGRS56LB_Trim05-06_2022-2024_GRS</code>
* for LB: <code>MDCGRS56LB_Trim05-06_2022-2024_GRS</code>
* for XPUB: <code>MDCGRS56EP_Trim05-06_2020-2022_GRS</code>


Please upload two versions:  
Please upload two versions:  
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* for LB: <code>MDCSDR56LB_Trim05-06_2022-2024_SDR</code>
* for LB: <code>MDCSDR56LB_Trim05-06_2022-2024_SDR</code>
* for XPUB: <code>MDCSDR56EP_Trim05-06_2020-2022_SDR</code>


4. '''After your final assessment''' you update the archive to include the documentation of the '''graduation show''' and '''presentations'''. This needs to be done before the '''31st of August'''.
4. '''After your final assessment''' you update the archive to include the documentation of the '''graduation show''' and '''presentations'''. This needs to be done before the '''31st of August'''.
=== XPUB-specific ===
XPUB has wiki-first archive strategy. This means that we encourage students to prioritize preparing presentations and documents using the wiki, including uploading supporting files where possible. You can then simply print pages to PDF and place these PDFs into the archive. If you prefer not to use the wiki or have files that do not work with the wiki, follow the protocol described here (ie place the files into the OneDrive as described here).
==== Special Issues ====
There is a '''dedicated folder for each Special Issue''', that contains:
* '''sufficient samples and documentation of the work''' (following the medium requirements in the table above)<br>Sufficient in this context means: enough relevant material so that someone not familiar with the project can get a faithful idea of what it was, how it operated (if relevant), and how it was presented.
* '''one PDF per student''', containing:
** one text to be '''written collectively to describe the special issue''' (min 100 words, max 150 words)
** and another text to be '''written individually to describe their own input/work''' (min 100 words, max 150 words)


== Staff archive links ==
== Staff archive links ==
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* '''[[Archive Protocol/Video]] - off-line MMDC video archive'''
* '''[[Archive Protocol/Video]] - off-line MMDC video archive'''
* '''[[Archive Protocol/Cycle]] - cycling of archiving'''
* '''[[Archive Protocol/Cycle]] - cycling of archiving'''
= XPUB =
For XPUB students, we make use of the wiki as an integral part of the way you archive your work. We encourage you to use the wiki throughout your studies to make snapshots, record, annotate, and organize documentation about your research. For the purposes of the archive, a snapshot of your wiki-based presentation will be made (as a PDF print to file) and stored. For this reason, please make sure that any essential information is included **directly in the page**. If you link to external resources that are essential for understading the presentation, include a screenshot or other means of direct inclusion (such as textual quoting) to make sure the snapshot is self-contained.

Latest revision as of 14:59, 5 March 2024

LB Student Archives

Archiving is a formal requirement for your assessments.

This means saving your work in a standalone and archivable mode, independent from the wiki or any other medium.


Archiving is a LB curriculum requirement.

Before each assessment, you archive the work you produced during the previous two trimesters.

As such, there are 3 archiving moments during your master studies:

  • after trimester 1 + 2 (March-April of year 1)
  • after trimester 3 + 4 (December of year 2)
  • after trimester 5 + 6 (June of year 2, graduation)

Archiving needs to be done 4 days before your assessment.

Logging in

Click on OneDrive in the left top corner menu
Click on WdKA-Xpub-LB in the menu on the left
Congratulations, you reached the archive!

The archiving is done in MyWDKA OneDrive.

To log in into the archive:

  • Log in at your HR webmail: https://webmail.hr.nl/
  • Click on OneDrive in the left top corner menu
  • Click on WdKA-Xpub-LB in the menu on the left

Congratulations, you reached the archive!

NOTE: for you to be able to add files to archive the LB staff will have to invite you. Check your HRO email account, the invitation should be there, if not ask the staff for it.

Uploading your work

Find the right folder

You have to navigate the folders in the archive, in order to get to your:

  • classes' year (for example 2020-2022)
  • program (LB)
  • trimester (trim 1 + 2, trim 3 + 4, trim 5 + 6)
  • module (the courses of your program)
  • your folder (will have your name)


The folder structure looks like this:

  • LB-XPUB-Archive
    • MFAD_trim1-6_StudWorkA_YEAR
      • PROGRAM (LB)
        • 49114_99-MFAD_PROGRAM_trimNR-NR
          • MODULE NAME
            • MODULE TUTOR'S NAME
              • Student name 1
              • Student name 2
              • Student name 3
              • ...

Archive your work

You archive the work you made during the previous two trimesters. This includes collective work, individual work, finished work and sketches or prototypes.

To start archiving:

1. Choose a medium that you want to use to archive your work.

NOTE: The way you archive your work is based on the medium that you use to document it. The medium you choose to document your work does not have to be the same medium of the work. Say you do a performance, in order to document it you can choose to use photographs or video (2D), an audio recording of the event, or a text.

2. Follow the instructions in the table below, it lists the requirements and limits of the documentation you need to deliver, in any of the following media.

Medium Requirements
2D - Not less than 12 and not more than 20 representative JPEG QUALITY IMAGES @ FULL RESOLUTION QUALITY.

- Screenshots from video fit into this folder.

- Photo documentation of work fits into this folder.

3D - What best documents the work.
Audio - Format: mp3
Code - Samples from the code output.
- a pdf from the wikipage where you documented that work.
- in screenshots (see 2D requirements).
- video (see Video requirements).
Text - PDF export of a document or wiki page (max 2 PDFs)
- Note: You cannot upload .txt .rtg .doc .odt files, ONLY PDF!
- Size: <100MB
Video - 8 screenshots in jpg format (you can upload these to the 2D folder - see 2D requirements).
- Full-length export of the video
- Encoder: h264 (for 1080 -> target bitrate: 10 MBps, Maximum bitrate: 20 MBps)

3. Upload the files to the OneDrive folder.

Congratulations, you are done!

Extra archiving instructions

Trimester 1 and 2

1. Document the work you did in trimester 1 and 2.
2. Archive your trim1&2 work in Self Directed Research (SDR):

  • for LB: MDCSDR12LB_trim01-02_2020-2022_SDR

3. Archive your trim1&2 work in Reading Writing & Research Methods (Methods):

  • for LB: MDCRWR12LB_trim01-02_2020-2022_Methods

Trimester 3 and 4

1. Document the work you did in trimester 3 and 4
2. Archive your Project Proposal and supporting material in Self-Directed_Research:

  • for LB: MDCSDR34LB_Trim03-04_2022-2024_SDR

Extra for LB students only: archive also your Technical Plan with your Project Proposal.

3. Archive your required Thesis related documents in Reading_Writing_&Research_Methods:

  • for LB: MDCRWR34LB_Trim03-04_2022-2024_Methods-Thesis-Outline

Trimester 5 and 6

1. Document the work you did in trimester 5 and 6
2. Archive your Thesis in Graduation Research Seminar:

  • for LB: MDCGRS56LB_Trim05-06_2022-2024_GRS

Please upload two versions:

  • one full size
  • one compressed (as small as possible)

3. Archive your Final Project in Self-Directed Research:

  • for LB: MDCSDR56LB_Trim05-06_2022-2024_SDR

4. After your final assessment you update the archive to include the documentation of the graduation show and presentations. This needs to be done before the 31st of August.

Staff archive links

Witch-computer.jpg

XPUB

For XPUB students, we make use of the wiki as an integral part of the way you archive your work. We encourage you to use the wiki throughout your studies to make snapshots, record, annotate, and organize documentation about your research. For the purposes of the archive, a snapshot of your wiki-based presentation will be made (as a PDF print to file) and stored. For this reason, please make sure that any essential information is included **directly in the page**. If you link to external resources that are essential for understading the presentation, include a screenshot or other means of direct inclusion (such as textual quoting) to make sure the snapshot is self-contained.

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