Archive Protocol

XPUB & LB Student Archives

Archiving is a formal requirement for your assessments.

This means saving your work in a standalone and archivable mode, independent from the wiki or any other medium.

Archiving is an XPUB & LB curriculum requirement.

Before each assessment, you archive the work you produced during the previous two trimesters.

As such, there are 3 archiving moments during your master studies:

• after trimester 1 + 2 (March-April of year 1)
• after trimester 3 + 4 (December of year 2)
• after trimester 5 + 6 (June of year 2, graduation)

Archiving needs to be done 4 days before your assessment.

Logging in

Click on OneDrive in the left top corner menu

Click on WdKA-Xpub-LB in the menu on the left

Congratulations, you reached the archive!

The archiving is done in MyWDKA OneDrive.

To log in into the archive:

• Log in at your HR webmail: https://webmail.hr.nl/
• Click on OneDrive in the left top corner menu
• Click on WdKA-Xpub-LB in the menu on the left

Congratulations, you reached the archive!

NOTE: for you to be able to add files to archive the XPUB/LB staff will have to invite you. Check your HRO email account, the invitation should be there, if not ask the staff for it.

Uploading your work

Find the right folder

You have to navigate the folders in the archive, in order to get to your:

• classes' year (for example 2020-2022)
• program (XPUB or LB)
• trimester (trim 1 + 2, trim 3 + 4, trim 5 + 6)
• module (the courses of your program)
• your folder (will have your name)

The folder structure looks like this:

• LB-XPUB-Archive
  • MFAD_trim1-6_StudWorkA_YEAR
    • PROGRAM (LB/XPUB)
      • 49114_99-MFAD_PROGRAM_trimNR-NR
        • MODULE NAME
          • MODULE TUTOR'S NAME
            • Student name 1
            • Student name 2
            • Student name 3
            • ...

Archive your work

You archive the work you made during the previous two trimesters. This includes collective work, individual work, finished work and sketches or prototypes.

To start archiving:

1. Choose a medium that you want to use to archive your work.

NOTE: The way you archive your work is based on the medium that you use to document it. The medium you choose to document your work does not have to be the same medium of the work. Say you do a performance, in order to document it you can choose to use photographs or video (2D), an audio recording of the event, or a text.

2. Follow the instructions in the table below, it lists the requirements and limits of the documentation you need to deliver, in any of the following media.

Medium	Requirements
2D	- At least 1 image - Format: jpg
3D	- What best documents the work
Audio	- Format: mp3
Code	- Samples from the code output - a pdf from the wikipage where you documented that work - in screenshots (see 2D requirements) - video (see Video requirements)
Text	- PDF export of a document or wiki page (max 2 PDFs) - Note: You cannot upload .txt .rtg .doc .odt files, ONLY PDF! - Size: <2MB
Video	- 8 screenshots - Format: jpg - Size: 2MB (you can use the app skreenics for generating your screenshots) - Full-length export of the video - Encoder: h264 (for 1080 -> target bitrate: 10 MBps, Maximum bitrate: 20 MBps)

3. Upload the files to the OneDrive folder.

Congratulations, your done!

Extra archiving instructions

Trimester 1 and 2

(WORK-IN-PROGRESS Manetta (talk) 15:02, 7 March 2022 (CET))

1. Document the work you did in trimester 1 and 2.
2. Archive your trim1&2 work in Self Directed Research (SDR):

• for LB: MDCSDR12LB_trim01-02_2020-2022_SDR

• for XPUB: MDCSDR12EP_trim01-02_2020-2022_SDR-SI

3. Archive your trim1&2 work in Reading Writing & Research Methods (Methods):

• for LB: MDCRWR12LB_trim01-02_2020-2022_Methods

• for XPUB: MDCRWR12EP_trim01-02_2020-2022_Methods

4. For XPUB students only: archive the first and second Special Issue in the folder: MDCSDR12EP_trim01-02_2020-2022SDR-SI and continue to SI##.. and add Title_publication_00.00.0000. There is more information below that explains how to archive a Special Issue.

Trimester 3 and 4

1. Document the work you did in trimester 3 and 4
2. Archive your Project Proposal and supporting material in Self-Directed_Research:

• for LB: MDCSDR34LB_TRIM-03-04_Self-Directed_Research_20..-20..

Extra for LB students only: archive also your Technical Plan with your Project Proposal.

• for XPUB: MDCSDR34EP_Trim03-04_2020-2022_SDR-SI##

3. Archive your required Thesis related documents in Reading_Writing_&Research_Methods:

• for LB: MDCRWR34LB_TRIM-03-04_Reading_Writing_&Research_Methods_20..-20..

• for XPUB: MDCRWR34EP_Trim03-04_2020-2022_Methods_Thesis-Outline

4. For XPUB students only: archive the third Special Issue in XPUB2_SI##and add Title_publication_00.00.0000. There is more information below that explains how to archive a Special Issue.

Trimester 5 and 6

1. Document the work you did in trimester 5 and 6
2. Archive your Thesis in Graduation Research Seminar:

• for LB: MDCGRS56LB_Trim05-06_2022-2024_GRS
• for XPUB: MDCGRS56EP_Trim05-06_2020-2022_GRS

Please upload two versions:

• one full size
• one compressed (as small as possible)

3. Archive your Final Project in Self-Directed Research:

• for LB: MDCSDR56LB_Trim05-06_2022-2024_SDR
• for XPUB: MDCSDR56EP_Trim05-06_2020-2022_SDR

4. After your final assessment you update the archive to include the documentation of the graduation show and presentations. This needs to be done before the 31st of August.

How to archive a Special Issues (XPUB only)

There is a dedicated folder for each Special Issue, that contains:

• sufficient samples and documentation of the work (following the medium requirements in the table above)
  Sufficient in this context means: enough relevant material so that someone not familiar with the project can get a faithful idea of what it was, how it operated (if relevant), and how it was presented.
• one PDF per student, containing:
  • one text to be written collectively to describe the special issue (min 100 words, max 150 words)
  • and another text to be written individually to describe their own input/work (min 100 words, max 150 words)

Staff archive links

• Archive Protocol/Video - off-line MMDC video archive
• Archive Protocol/Cycle - cycling of archiving