Gradshow XPUB 2025

From XPUB & Lens-Based wiki

Collective Tools

Etherpad: https://pad.xpub.nl/p/brienenoord-vs-worm

Decision-Making Protocol: Gradshow XPUB 2025 Decision-Making Protocol

Kanboard: https://hub.xpub.nl/chopchop/kanboard/

Location + Date

  • Buitenplaats Brienoord

Available 3,4,5,6 July

  • WORM UBIK

Available 26 - 29 June

Maurice from Buitenplaats will visit the rehearsal of the public moment on Nov (at 14:00) to check/confirm that XPUB would be a good fit for hosting at Buitenplaats. If this goes ahead, we should visit as a group. We should make a final decision early April.

Budget

  • 2000 EUR for production + publication

Questions

  • Can budget be used to pay performers?

possible but a model agreement must be made/signed. might be a way to go around the agreement.

Publication

  • Sessions with Manetta / prototyping will focus on publication

Production Groups

Communications

Concept + Design Printed Matter Design and print:

  • posters and flyers
  • Floorplan with works
  • Make a guide/access map to guide people from tram station/school to the exhibition space

WHO: Senka, Victor, Mania, Anita (to keep consistency with the publication)

Concept + Design Website Design the Website WHO: Bernadette

Holding

Writing/editorial

  • Write and edit blurbs/texts for the event
  • share materials on social media/communication channels

WHO: Lorenzo

Documentation

  • Do the documentation of the event/process
  • Collect materials for archive

WHO: Michel

Budget

  • Check money is good

WHO:

Transportation

  • Check in tech rider is ready
  • check for needs of us
  • book and operate car/van

WHO:

Organization/bucket police

  • Check we stick to schedule
  • organize meetings and keep track of what has been done, what needs to be done, and when deadlines are
  • collect things and make sure they arrive to the group they are meant for
  • Make Programming schedule

WHO: Lorenzo

Summary From Meetings

07.04.2025

Pad with full notes lines 121-280: https://pad.xpub.nl/p/brienenoord-vs-worm

Present: Anita, Alessia, Bernadette, Lorenzo, Mania, Maria, Michel, Riviera, Rosa, Senka, Thijs, Victor, Wang (Manetta + Joseph)

Moderation: Victor
Time-keeping: Senka
Note-taking: Thijs & Maria

Summary:
1. Recap of last meeting — We are going to host the show at Brienenord, opening on Thursday, each day will have a unique program.

2. Tools for organizing — It was proposed to utilize web-tools for organization. Kanboard was suggested as we can host it ourselves, therefore we will have a tour of Kanboard once it is up and running.

3. Timeline – In order to get an overview of things needed to be done until the grad-show we started sketching a timeline. Initially we took a few minutes for everyone to make suggestions for items to include in the timeline. Then it was decided that two people will go through the suggestions and device a more comprehensive timeline, so that we can get an overview of what is more urgent, as well as how we can divide the labour in groups.

https://pzwiki.wdka.nl/mediadesign/Prototyping/2023-2024/XPUB2#Final_planning previous years timeline for reference, we want something similar, but probably made with kanboard.

4. Decision making protocol – To ensure future decision making processes smoothness, a protocol would be useful. One person will propose such a framework during our next meeting.

For Next meeting: will take place: Thursday 10th April, 10-11am

  • update people not present (Michel)
  • Kanboard tour (Riviera sets up Kanboard on chopchop)
  • timeline presentation (Senka and Anita make proposal timeline)
  • decision making protocol (bernadette)
  • Think about what you will present at the grad-show. It was proposed to do a round of sharing about or projects to get a better idea of the contents of the show, in order to come up with common theme/concept.


10.04.2025

Pad with full notes lines 281-390: https://pad.xpub.nl/p/brienenoord-vs-worm

Present: Anita, Bernadette, Lorenzo, Mania, Maria, Michel, Riviera, Senka, Thijs, Victor, Zuzu

Moderation: Senka
Time-keeping: Anita
Note-taking: Riviera

Summary:
Decisions made:
1. Kanboard Update – Riviera updated us on the structure of Kanboard that she set up. It allows for task division, different project and a calendar with mobile updates. It's located at https://hub.xpub.nl/chopchop/kanboard/login . If you cannot log in with the username and password provided by Riviera, let her know.

2. Planning and agenda – Anita updated on the timeline / agenda for the upcoming period. Much of the structure on the wiki has been copied from the previous year. The dates from the pad will be implemented into the wiki page. https://pad.xpub.nl/p/grad-planning-2025 https://pzwiki.wdka.nl/mediadesign/Graduation_planning_2025

3. We briefly discussed preliminary themes for the grad show, as well as documentation.

4. Decision Making Protocol – Bernadette update us on the decision making protocol, which is consensus based. Find more about it here: Gradshow XPUB 2025 Decision-Making Protocol

AGENDA ITEMS for the next meeting:

Date of next meeting: 17th @ 10:00 (hybrid)

1. Circling back to the mentioned idea trajectories: playfulness, treasure map, seeking/searching, the island, new beginnings (working with the space instead of against it to lure people in)

2. Decide production groups

3. Check if Michael has responded on when we can move things to Brienenoord

4. Organization of pads and meeting notes

5. Discuss documentation

6. Budget

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